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full time Operations Planning Facilitator

at Vancouver Film School in Vancouver

Position Information
Application Closing Deadline: August 1, 2008
Position Title: Operations Planning Facilitator
Status: Full Time
Wage: $45,000 per annum starting
Job Description

VFS is currently accepting applications for an Operations Planning Facilitator.

The suitable candidate will be an excellent communicator, who presents a positive image in all interactions. This person is a problem-solver, taking the complex and turning it into logical, efficient implementable plans. No detail or task is either too big or too small.

Reporting to the Manager of Operations, the incumbent is responsible for providing a full range of operational functions and support in project management, with a collaborative goal to better the school in regards to delivery of facilities, resources and information systems related projects. The incumbent will work independently to perform a wide variety of non-routine tasks in a multi-disciplinary environment that presents diverse, competing priorities on a daily basis.

Core Responsibilities:

  • Project Management

o Prepare project plans for all significant projects in the Operations department
o Research projects; gather information from program staff. Project activities must be visualized and communicated in vivid detail.
o Deliverables must be set; the incumbent will keep focus on these deliverables, as they are designed to meet a thoroughly documented need, which will guarantee that there is a greater likelihood of project success.
o Because projects are finite endeavors, the incumbent with limited time, money, and other resources available, must keep the projects moving toward completion. Since most team members have lots of other priorities, it’s up to the incumbent to keep their attention on project deliverables and deadlines.
o Running of regular status checks, meetings, and reminders are essential.
o Manage and execute all approved project plans
o Follow up and conduct post mortem investigations

  • Planning

o In conjunction with the Facilities, Resources and Information Systems Managers to plan long range goals with strategic planning for the department and school as a whole.
o The incumbent will be responsible for preparing budgets
o Coordinate external/ internal events and space rentals as requested by the VFS Marketing department and ensure communication is facilitated as need be.

  • Coordination

o Direct contact for all VFS staff and students with requests, concerns, questions, and planning in regards to the Operations Department.

  • Staffing management

o Tracking vacation and overtime for Operations department
o Ensuring all payroll details are entered into HR database

  • Communication

o The incumbent is the internal and external source for all information on daily activities within the department
o Assist with drafting VFS corporate policies and communicating approved policies and procedures to all VFS departments.

Job Qualifications

  • Skills

o Good analytical and critical thinking abilities.
o Strong knowledge of MS Office.
o Knowledge of MS Project, MS Visio and CAD would be an asset.
o Good organizational and priority-setting skills.
o Strong interpersonal and communication skills.
o Creative problem solver.
o Excellent writing skills with a strong attention to detail.
o Ability to work with limited supervision.
o Excellent communication and negotiation abilities

  • Experience

o 2 years experience in an administration role within a professional business setting
o 2 years experience in project management
o Previous experience in a post secondary educational environment is an asset
o Demonstrated ability to manage complex projects with considerable budgets
o Demonstrated ability to understand and manage both technology and construction related projects

  • Education

o Post secondary training in Business/Office Administration and or equivalent
o PMP designation or equivalent.

How To Apply

If you meet the profile above and would like to be part of our growing organization, we invite you to email your cover letter and resume in either MS Word or PDF format indicating the position in the subject line to:
Human Resources [careers@vfs.com]
Contact Information
Department Name: Administration/Operations
Contact Name: Human Resources
Email Address: careers@vfs.com


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Published at 25-07-2008
Viewed: 49 times
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